What to highlight in your resume
Name the processes you supported and the tools you used. Examples include calendar management, Microsoft 365, Google Workspace, spreadsheets, document systems, CRM or ERP software. Prioritise tasks that match the vacancy and describe the scale when useful, such as supporting several managers, coordinating recurring meetings or maintaining a shared mailbox.
Skills worth including
- Calendar and meeting coordination
- Document and data management
- Email and correspondence handling
- Microsoft 365 or Google Workspace
Keep only skills you can explain with a real example from work, training or a project.
Professional summary example
Administrative assistant with experience supporting daily office operations, calendars, shared mailboxes and document workflows. Organised, comfortable working with spreadsheets and able to coordinate requests across several teams.
Use this as a structure, not as text to copy unchanged. Replace the role, experience, tools and goal with your own information.
Ready template
Administrative Assistant resume template
We will put a ready template in the builder: skills, traits, a summary and one job entry with a description. You add your own details. We do not add employers, names or dates, and if you already have a CV in this browser, nothing is overwritten.
Free template and PDF, no account needed. You can edit or remove anything from the template before downloading. Keep only what is true about you.
Experience bullet examples
- Managed calendars, meeting invitations and room bookings for a small operations team.
- Maintained digital records and updated spreadsheets used for recurring operational reporting.
- Monitored a shared inbox, routed requests to the correct person and followed up on open actions.
If this is your first job
School, volunteer and project work can be relevant when it involved schedules, documents, spreadsheets, event organisation or communication. Label it accurately as a project, placement or volunteer role instead of presenting it as paid office employment.
What to avoid
Do not fill the skills section with every office program you have heard of. List software you can actually use and be ready to explain what you did with it.
Check your resume before sending it
- Put the experience most relevant to the vacancy near the top.
- Check dates and contact details, so the employer can reach you and your timeline is consistent.
- Remove numbers, skills or responsibilities you could not explain in an interview.
- Copy text from the exported PDF into a plain editor to confirm it remains readable.
- Read it on mobile and look for broken lines, awkward page breaks and sections that are hard to scan.
Editorial note
The examples are templates for structure and wording. They are not taken from user resumes and should be adapted to your own experience.